Move your rota to the next level with AI integration
Smartoo brings intelligent rota planning, time clock tracking, and check-call monitoring together — so security teams plan faster, spot issues sooner, and respond with confidence.
12
Active Workers
47
Check Calls
18
Today's Shifts
94%
Coverage
Westfield Retail
H. Talat · 06:00–14:00
City Tower
A. Khan · 14:00–22:00
Harbour Gate
B. Raza · 22:00–06:00
Harbour Gate — 12 min overdue
Officer Recommendations
H. Talat
Site Expert
A. Khan
Flexible
Shift completion — last 7 days
Today's Shift
Westfield Retail
Live Time
08:47:23
Duration: 2h 47m
Security operations are too important for messy rotas and missed activity.
When planning, attendance, and check-calls live in disconnected tools, managers lose visibility and control rooms react too late.
Rotas spread across spreadsheets, messages, and outdated files
Unfilled shifts are hard to spot before they become coverage gaps
Check-call activity is difficult to monitor in real time
Missed welfare checks are noticed too late
Managers lack a single view of today's operations
Control rooms need faster visibility into alerts and attendance
Reporting takes too long when data is scattered
Legacy systems feel slow, cluttered, and hard to adopt
One connected workflow for security operations
Explore how rota planning, worker activity, check-calls, alerts, reporting, and the dashboard work together. Click a node to see how each module connects.
Tap any node to explore connected Smartoo modules
One platform for rota, attendance, check-calls, and alerts.
Smartoo connects planning, worker activity, dashboard visibility, and reporting so operations teams can work from a single source of truth.
Plan and review rotas in a clear visual format
Assign officers to sites with better operational context
Track check in, check call, and check out from mobile
Surface missed check-calls and alert status on the dashboard
Give managers and control rooms a live operational picture
Review attendance, coverage, and issues through reporting tools
Keep the right tools available to the right roles
Work from a cleaner platform built for security operations
Global Access
Servers globally.
Access your data anywhere, faster.
Smartoo runs on secure cloud infrastructure so managers, control rooms, and field supervisors can reach rotas, attendance, check-calls, and reports from any location — with fast, reliable performance on site or remotely.
24/7
Platform access
Fast
Data sync
Secure
UK-hosted
Drag the globe to explore connected regions
A modern workforce operations platform for security teams.
Smartoo is focused on rota planning, attendance, check-calls, alerts, and operational visibility — simpler and cleaner than many legacy systems.
Built for security operations
Rota planning, attendance, check-calls, and alerts in one platform — designed for companies that need operational control, not clutter.
Cleaner than legacy systems
A modern interface that helps teams plan shifts, monitor activity, and respond faster without wrestling with overly complex software.
Mobile-friendly from day one
Workers can access shifts and time clock actions from their phone. Installable app-style experience without forcing everyone to download a native app immediately.
One price, full platform
Straightforward monthly pricing with the core tools operations teams need — rota, time clock, monitoring, alerts, and reporting.
Everything security operations teams need in one platform
Rota planning, mobile time clock, check-call monitoring, alert workflows, reporting, and role-based access — without unnecessary complexity.
Smart Rota Planning
Build weekly and monthly rotas by site, assign officers, spot unfilled shifts, and prepare drafts before publishing.
Mobile Worker Time Clock
My Shifts, Check In, Check Call, and Check Out in a mobile-friendly worker portal with active shift visibility.
Check-Call Monitoring
Track scheduled check-calls, missed activity, and welfare checkpoints with clear status for managers and control rooms.
Missed Alert Workflows
Dashboard alerts with support for WhatsApp and voice escalation pathways, plus alert logs and status tracking.
Operational Reports
Reporting tools designed to help managers review attendance, coverage, missed check-calls, hours worked, and export-ready summaries.
Role-Based Access
Platform Owner, Super Admin, Admin, Manager, Viewer, and Worker roles so the right people see the right tools.
Built for Security Teams
Site-based planning, officer assignments, control room visibility, and workflows shaped around real guarding operations.
Mobile-Friendly by Design
Fast access from mobile browsers, home screen install support, and a pathway to dedicated Android and iOS apps later.
Plan rotas clearly. Publish with confidence.
Smartoo helps companies build, manage, and review weekly and monthly rotas in a visual format — with site-based planning, unfilled shift visibility, and draft workflows before shifts go live.
- Site-based rota planning across your operation
- Weekly and monthly rota views
- Officer and worker shift assignments
- Day and night shift classification
- Click-to-add shift workflow
- Unfilled shift visibility at a glance
- Hide or show empty sites when reviewing coverage
- Draft rotas before publishing to the team
- Create a new rota from a previous pattern
- Import spreadsheet-style rota files where needed
Smarter decisions before shifts are assigned.
Smartoo highlights overlap, travel, rest, and long-hours risks so managers can plan with more confidence.
Overlap and duplicate shift warnings
Travel warnings between sites
Rest period warnings
Previous, next, and tomorrow shift visibility
Long-hours risk warnings
Red, amber, and grey warning levels
"If assigned" impact summary before confirming
Site history officer sorting
Officer recommendations with conflict awareness
A mobile-friendly worker portal for shift actions.
Officers can access their shifts, record attendance, and complete check-call activity from a clean mobile experience — without needing a full native app download straight away.
- My Shifts with upcoming and active work
- Check In when arriving on site
- Check Call during the shift
- Check Out when finishing
- Active shift view with live duration
- Mobile-friendly worker portal
- Installable app-style experience from the home screen
Today's Shift
Westfield Retail
Live Time
08:47:23
Duration: 2h 47m
Built for welfare checks and control room awareness.
Security operations depend on regular check-call activity. Smartoo helps teams track scheduled check-calls, spot missed activity, and keep managers and control rooms informed.
- Scheduled check-call tracking by shift
- Missed check-call visibility for managers
- Control room awareness of welfare activity
- Dashboard alerts for missed or overdue activity
- Clear alert status across the operation
- Designed for security teams where regular check-ins matter
Respond faster when activity is missed
Smartoo supports missed check-call alert workflows with dashboard visibility, escalation options, and clear status tracking.
- Dashboard alerts for missed check-call activity
- WhatsApp alert support for escalation
- Voice-call alert pathway for urgent follow-up
- Alert logs and status tracking
- Designed to support WhatsApp and voice escalation workflows
- Helps control rooms respond faster when activity is missed
Your operational control centre for today's activity.
The Smartoo dashboard gives managers and control rooms a fast overview of shifts, alerts, unfilled coverage, and missed check-calls — with quick access to the detail behind each issue.
Today's shifts across sites and officers
Active alerts requiring attention
Unfilled shifts that need cover
Missed check-calls and overdue activity
Who is currently checked in
Quick access to rota and alert detail
Operational overview for managers and control rooms
Reporting tools for attendance, coverage, and issues.
Smartoo includes reporting designed to help managers review daily operations, site performance, missed activity, and workforce coverage — with export-ready outputs for operational review.
- Daily operations reports
- Site performance summaries
- Officer performance views
- Missed check-call reports
- Late check-in reports
- No check-out reports
- Unfilled shift reports
- Hours worked reporting
- Client coverage reports
- Export-ready reporting for operational review
Suggest officers with real rota context.
Smartoo prioritises officers who know the site, then long-term flexible officers, then all others — with conflict, rest, and travel warnings visible before assignments are confirmed.
Site Experience
H. Talat
Worked this site 12 times
Long-term Flexible Officers
A. Khan
Mixed sites
Others
B. Raza
Available officer
Built with growing operations in mind.
Smartoo is designed to stay responsive as rota volume, reporting needs, and team size increase.
Date-based rota views for faster planning
Dashboards designed for day-to-day operational use
Efficient reporting structure for growing teams
Built to support high-volume shift operations
A platform approach that scales as your team grows
More powerful features are coming.
We're building the next generation of workforce management tools. These features are on our roadmap — clearly marked as coming soon.
Incident Reports
Structured incident logging and reporting for operational teams.
Client Portal
Give clients visibility into site coverage and reports.
Advanced Alert Automation
Expanded rules and automation for missed check-call escalation.
Offline Mode
Queue check-ins offline and sync when connectivity returns.
Payroll & Invoice Reports
Shift-based payroll and invoicing reports for finance teams.
Compliance Expiry Alerts
SIA licence, Right to Work, and document expiry tracking.
Site Instructions
Site-specific instructions accessible to officers on shift.
Daily Site Reports
Automated daily site reporting for managers and clients.
Notifications Centre
Central notifications for shift changes and operational events.
Android & iOS Apps
Native mobile apps for broader field access.
Designed for shift-based teams.
Smartoo is built for security companies, guarding firms, K9 handlers, facilities management, cleaning companies, and other shift-based workforce businesses.
Security Companies
Rota, attendance, check-calls, and alerts for modern security operations.
K9 Security Companies
Schedule dog handlers and specialist teams with clear site coverage.
Manned Guarding
Manage static guarding rotas, sites, and officer assignments.
Construction Site Security
Coordinate site security across changing locations and shift patterns.
Facilities Management
Handle multi-site facilities teams with shift-based scheduling and reporting.
Cleaning Companies
Plan cleaning shifts, coverage, and worker attendance in one place.
Event Staffing
Staff events with flexible rotas and live operational visibility.
Mobile Patrol Teams
Track patrol officers across multiple client sites and check-call activity.
Control Room Operations
Give control rooms visibility into shifts, check-calls, and missed alerts.
From rota planning to live operations in four steps
Build rotas, assign officers, let workers use the time clock, and monitor shifts, check-calls, and alerts from one platform.
Build or upload your rota
Create weekly or monthly rotas by site, draft schedules before publishing, or import spreadsheet-style rota files.
Assign officers to shifts
Fill shifts with the right officers, review warnings, and spot unfilled coverage before it becomes a problem.
Workers use the time clock
Officers check in, record check calls, and check out from a mobile-friendly worker portal.
Monitor and respond
Managers and control rooms track today's shifts, missed check-calls, alerts, and operational reports in one place.
Each step connects seamlessly — rotas flow into assignments, workers check in on mobile, and managers see live operational data.
Role-based access for multi-company operations.
Smartoo uses role-based access to help keep the right tools available to the right people — from platform owners and admins to managers, viewers, and workers.
Role-based access across Platform Owner, Admin, Manager, Viewer, and Worker
Secure sign-in and session management
Company-level data separation for multi-company operations
Audit logs for operational changes and imports
Controlled access to sensitive workforce information
Designed for teams that need clear permissions without complexity
Common questions
Quick answers for security company owners, operations managers, and control room teams.
Who is Smartoo designed for?+
Smartoo is built for security companies, facilities teams, and shift-based operations that need rota planning, attendance tracking, check-call monitoring, and operational visibility.
Do workers need to download an app?+
Workers can use Smartoo from a mobile-friendly browser experience, including installable home screen access. Native Android and iOS apps are planned for later.
Does Smartoo support missed check-call alerts?+
Yes. Smartoo includes dashboard alerts for missed check-call activity and is designed to support WhatsApp and voice escalation workflows, with alert logs and status tracking.
Can we manage multiple sites and roles?+
Yes. Smartoo supports site-based rota planning, officer management, and role-based access for Platform Owner, Super Admin, Admin, Manager, Viewer, and Worker users.
What does pricing include?+
Smartoo is one monthly price for the full platform — rota management, time clock, check-call monitoring, alerts, reporting, and mobile worker access.
Simple pricing. Full software.
One monthly price for the complete Smartoo platform — no confusing packages, no hidden feature tiers.
Full Smartoo Software
Fair usage applies to protect platform performance.
- Unlimited shifts
- Unlimited rota uploads
- Unlimited rota hours
- Rota management & draft publishing
- Worker Time Clock
- Check In / Check Call / Check Out
- Check-call monitoring & dashboard alerts
- Officer recommendations
- Operational reports
- Import history & audit log
- Sites and officers management
- Role-based access
- PWA / mobile worker access
- Ongoing updates
Need help setting up? Contact us for onboarding support.
Book a demo and see Smartoo in action.
Tell us about your security operation and we'll walk you through rota planning, time clock, check-calls, and alerts.